To access the SQL Inventory Manager  go to the Instances tab and select Managed by Host Server from the View By drop down menu.  This view provides a hierarchical structure  of the instances and host servers managed by SQL Inventory Manager together together with relevant information about their characteristics. This view contains three different levels of information: host servers, virtual host servers, and instances.


Host servers: 

A physical or virtualized host server containing either instances or virtual servers. The following information is available for Host Servers: Host Server, Type, SQL Server Version, Edition, O/S, Model, CPU Name, CPU Name, CPU Speed, # of Sockets, #of Logical Processors, #of Cores, Disk Capacity, Free Space, and Windows Cluster.


Virtual host servers: 

Virtual host servers contained on a host. The following information is available for virtual host servers: Virtual Machine, SQL Server Version, Edition, O/S, Model, CPU Name, CPU Name, CPU Speed, # of Sockets, #of Logical Processors, #of Cores, Disk Capacity, Free Space, and Windows Cluster.


Instances:

Instances on either a virtual or physical host. The following information is available for instances: Instance Name, SQL Server Version, Edition, CPU Speed, Sockets, Logical Processors, Cores, Cores Factors, Possible Core Licenses, Last Changed.

Available individual instance actions

When you select one instance, you can perform any of the following actions on the actions items bar:

  • View Details
  • Edit Instance Properties
  • Edit Tags
  • Export
  • Refresh Data
  • Decommission
  • Remove
  • Add SQL Server Instance

Viewing instance details

You can access an instance details view by selecting the instance and clicking View Details on the action items bar. For more information about what information is available on the instance details view, refer to Viewing instance details. 

Refresh Data

If you want to refresh the collected data for an instance, select one or more instances and click   Refresh Data on the action items bar.

Edit instance properties

Select an instance and click Edit Properties on the action items bar. On the properties dialog window you can change the owner, location, comments, and credentials. For more information go to Editing instances properties.

Edit Tags

By selecting an instance and clicking Edit Tags on the action items bar, SQL Inventory Manager opens a new dialog window where you can add new tags or change the currently assigned tags of the selected instance. For more information about editing tags for a specific instance, go to Manage tags for a single instance.

More Actions

Click the More Actions button  on the action items bar to find additional options: Decommission, Remove, and Add SQL Server instance.

Decommission

Using More Actions, select an instance and click Decommission on the action items bar to stop monitoring and alerting on that instance. For more information about decommissioning an instance or database, see Decommissioned instances.

Remove instance

If you no longer want to manage an instance, you can remove it by selecting the respective instance, going to More Actions on the action items bar, and selecting Remove. SQL Inventory Manager displays all removed instances on the Ignored instances view. For more information about removing instances click here.

Add SQL Server instance

If you want to access the Add SQL Server instance wizard, go to More actions and select this option. The wizard opens and allows you to browse and register SQL Server instances.

Available bulk actions for multiple instances

You can select several instances and perform different actions:

  • Edit Owner
  • Edit Location
  • Edit Credentials
  • Edit Tags
  • Export
  • Refresh

For example, if you have a new DBA, you can select all instances on this tab and click Edit Owner to change all instances owner at once.

You can also perform the following actions under the More Actions option:

To bulk edit several instances, select the instances you want to change and follow any of these paths:

  • Click the option you want to perform on the action items bar: Refresh DataEdit OwnerEdit LocationEdit CredentialsEdit TagsExport, and More Actions including Decommission, Remove, and Add SQL Server Instance.
  • Or click the gear icon next to one of the selected instances. SQL Inventory Manager opens a dialog window that shows you on how many instances you are performing the changes.

Exporting Instances view information

On the action items bar of the Managed Instances view, you can find the Export option which allows you to choose your preferred format for exporting the information available on this view. You can export as a PDFXLS, or XML file. The filters you choose on this view will be taken into account for your exported reports.

Available filtering options

On the left side of the Instances view,  you have options for filtering the instances that you want SQL Inventory Manager to display on your managed instances view. You can filter these instances by Tags, Owner, Location, and Version. These options will help you get a quick view of your required instances; for example, if you want to see your managed instances filtered by a specific Owner, just choose the respective option from the Owner filter.

Creating a useful filter to "weed out" unnecessary information takes time but is important when managing large environments. As a result, you may want to save that filter for future use. SQL Inventory Manager now allows you to save filters for use in the Explorer and Instances views. Simply create the filter, and then click Save as Explorer favorite or click Save as Instances favorite, depending on which view you are in when creating the filter. To use that filter, click Load Explorer favorite or click Load Instances favorite.

You can enable or disable the option Apply filter as it changes depending if you want to see the changes as you apply the filter, or if you prefer to select your filters first and see the results when you finish. 


Tip

IDERA SQL Inventory Manager displays the filters you select on the top section of your managed instances view under Filtered by. You can remove filters from this section too.

Access from the Overview

You can also access the Managed instances section by clicking Instances on the right sidebar of the overview. For more information, go to Viewing information on the SQL Inventory Manager Overview.

IDERA SQL Inventory Manager lets you discover and visualize your SQL Server environment. Learn more > >
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